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5 Tips to overcome or challenge a hiring manager’s bias

Diversity, Equity and Inclusion, DEI, unconscious bias, and bias hiring are all words we have been reading a lot about in the last few years.

I remember two years ago, after the murder of George Floyd and after years of activism in the black community, we finally noticed a huge shift in social media and genuine issues were highlighted. People started talking about their feelings and openly talking about bias in hiring. They started sharing stories about how certain biases caused so much pain and trauma in the workplace. People were listening, “checking” their privilege and asking important questions about what we could do to make our work environments more inclusive. 

In my head, I was thinking, “Hallelujah,” I felt super hopeful and slowly saw the change unfold in the market, especially in the IT market. More DEI managers started popping up in companies, people started exchanging ideas, and voices were finally heard.

I am a first-generation Pakistani-Dutch Muslim cisgender woman who was born and raised in the Netherlands and currently lives in London, UK. In my personal life and work, I have experienced quite a lot of racism, discrimination, and islamophobia. After the horrific events of 9/11, there was a huge backlash towards Muslims, and many people experienced discrimination and harassment.

I felt like I had to hide a part of myself and could not bring my complete authentic self to work. So many people would ask me inappropriate questions, and I felt like I had to constantly defend Muslims and my identity. In so many companies, I felt very alone because I felt like I had to appear and sound like someone who would fit well in the environment. I had to leave a big part of myself at home. 

I have experienced a lot of micro-aggressions but have also witnessed full-blown macro-aggressions blatant discrimination and othering in the workplace. It became so normal that I became numb to it. I would gaslight myself by saying, “oh, it’s just a joke,” “they did not mean it like that,” or “you heard it wrong.” Then when I started witnessing bias in recruitment, at first, I did the same. I was in total denial and would again take the feedback of some hiring managers for genuine feedback, but there was still a gut feeling that said - this is not right!

And once I started to stop justifying others’ behaviour, I could see the bias so clearly that it would physically hurt. I remember the first time I was given biased feedback from a hiring manager, it was so unapologetically racist, that I burst into tears, and I could not stop crying. I realised right after that incident, that I had enough and will not tolerate discrimination and bias from anyone.

Now the truth is, that is extremely hard in recruitment because I work with so many different hiring managers and candidates. But I have come to learn that the first step is sometimes the hardest, which is that awareness and being compassionate can go a long way.

So instead of “fighting against” certain hiring managers’ biases, I made them aware I had to do a lot of educating myself and had to take more time with candidates and clients, but it has paid off massively. I have better trust with my clients, and there is better retention as well.

But it is not always easy… 

Agency recruiters have particularly a huge challenge when it comes to questioning their client’s biases. We all want to find a unicorn for our clients, but they just do not exist. On top of the fact that we get a lot of pressure to “fill the roles” with speed and want to, of course, do an excellent job. So, if we know a particular client likes a particular type of candidate, we limit ourselves to that profile. However, by doing that you are also being extremely biased and missing so many other potential candidates.

Here are the 5 Tips to overcome or challenge a hiring manager’s bias  

1. Recognise your own bias - What does that look like in recruitment?

Before we have any conversation around bias, we must first understand what bias is. Every person has biases – it is human nature. Without fully understanding, recognising, and then admitting our own biases we cannot make any real changes. Let alone educating someone else on their biases. Note, removing all excuses around bias is a fantastic way to start.

Then, it is important to understand your market and the Dutch market (in my case). Did you know that around 40% of the Dutch workforce has a mismatch in their job and qualifications? In other words, qualified people are not getting the jobs, but also people who are not qualified are being put in positions they should not be. 40% is a huge amount, however, that amount is even larger still with Dutch nationals who have a non-Western heritage. (Source: TNO) Competency is a real issue in the workforce.

This can, of course, mean many things, but we know bias is one of them. People tend to hire other people based on physical appearance or if they can relate more to them. Whether that is based on common interests, or their career journey might look the same. Either way, bias plays a role.

There are so many types of biases, and let me highlight the ones which are most common in recruitment: 

  • Confirmation bias- This type of bias refers to the tendency to seek out information that supports something you already believe 
  • Cultural bias- Implicit bias creates attitudes or stereotypes that can affect or influence our decisions unconsciously. 
  • In-group bias- This type of bias refers to how people are more likely to support and favour their social group 
  • Information bias- Information bias is a type of cognitive bias that refers to the idea that amassing more information will aid in better decision-making, even if that extra information is irrelevant 
  • Hindsight bias- Hindsight bias, also known as the new-it-all-along effect, is when people perceive events to be more predictable after they happen. 

Once we have checked ourselves, know the type of biases there can appear- it is easier to recognise it when someone else is being biased. Within the recruitment industry, this is extremely important because we are working with people whose lives could be affected negatively or positively if we are not being mindful.

2. Get to know your client inside and out 

Besides understanding why your clients are looking for someone in the first place and finding out what they are looking for, it is time to start thinking critically. Why are people leaving? Why are people staying? What kind of people have they hired in the past? And, more importantly, find out what the current team members are like. What kind of personalities are there, and what soft and/or hard skills are missing? 

A visit to the office could be a great idea. If this is not possible, then ask if you could meet the team virtually. By understanding the team better, you would also already detect if there were biases based on their feedback. Then once you have a better understanding of the team and their needs, you can start your search. And because you already know the people in the team (who are usually the ones also reviewing the CVs), you will hopefully have a better understanding of their feedback.

3. Cultural fit vs Cultural add

“The candidate would fit well in our culture,” this usually means that this candidate is remarkably like the rest of the team, and therefore could work out better (in their opinion). This does not have to be true. Having worked in so many different companies myself and worked with clients who did favour cultural fit, it does not mean that this candidate works out well for them eventually.

Cultural add has so much more strength in a team. This challenges the team’s thinking and promotes tolerance and understanding. It has also been proven that diverse teams tend to be more creative. This is something your client or hiring manager must learn to understand because if they do not the consequences could be dire.

Do you want to place your perfect candidate at an extremely biased organisation? I know far too many people who have left a “toxic” work environment. Mainly because there was not enough tolerance and understanding of how they identified in the teams they worked with. We often hear about burnout and other mental illnesses people are left with from work; adding additional trauma based on racism and discrimination is just infuriating and unnecessary. 

4. Focus on competencies and ability

When speaking to a candidate, get to know them well to know their competencies, their success, and their wins. Take the time to find out why people have left; their real reason. This is key in finding out if they could truly thrive in your client’s environment. For example. their soft skills can be easily overlooked in an interview or by just looking at their CV, so this is your chance to highlight this to your client. Especially if these competencies are essential for the role and the team.

5. Re-evaluate your interview process

Standardised interview processes should be outdated. A lot might argue that this is because the process needs to be fair for everyone so that an appropriate judgement can be made. However, this is to the contrary! Not everyone is the same, so judging them, in the same way, is super unfair and might prevent you from spotting great candidates.

Some people might be more comfortable assessing at home and not during a live assessment session, or the other way around. Some might need more time to formulate their answer, or their nerves can get the best of them. So, flexibility and adjustment are important. I usually ask the candidate how they feel about the interview process and if I sense any hesitation, I ask the client if we can make a small adjustment. This way the candidate is comfortable, and the client appreciates your feedback.

Neurodiverse candidates, for example, might benefit from an adjustment during a recruitment process. So instead of assuming someone is fully comfortable with your process, it is always best to ask first.

I appreciate that these tips might not be applicable in every situation, it is so dependent on the nature of the role, the mindset of your clients and the size of the organisation. Sometimes just understanding that when you are working with people there is no “one size fits all” solution can make an enormous difference, because humans are complex, and we are all so different. 

Recruitment consultants get much pressure from clients and managers as we work with targets. But it is still essential to recognise your influence as a recruitment consultant and the difference you are making in someone’s life. It is something to be proud of, and we are in an extremely fortunate position to have that impact. If there is biased hiring taking place and we are complacent, we are then complicit in NOT improving diversity, equity, and inclusion.

The world is changing, and we must change with it.

We have done some fantastic research over the last few years. We have spoken to many experts in the industry and have produced some great workshops and presentations.

If you are interested in hearing more about it, please get in touch!